GTBuy Spreadsheet Automation Guide: Save Hours Every Week

The easiest win is linking a Google Form to your spreadsheet.

Create a form with fields that match your column headers: Date, Supplier, Product, SKU, Quantity, Unit Cost, Shipping, and Target Price.

Every time you submit the form, a new row appears in your linked spreadsheet.

No typing into tiny phone cells.

No forgetting to log orders because you were away from your laptop.

Set up the form once, bookmark it on your phone home screen, and you have instant mobile order entry.

You can even share the form with virtual assistants or partners so they can log orders without accessing your full spreadsheet.

Stop opening your spreadsheet just to check yesterday is numbers.

Let the spreadsheet come to you.

Use Google Apps Script to build a daily email summary.

The script reads your Dashboard tab, extracts total orders, total profit, and top category, then sends a formatted email every morning at 8 AM.

The email subject line shows your daily profit, so you know whether yesterday was good before you even open the message.

This automation takes ten minutes to set up using our template script.

After that, it runs forever without any maintenance.

Bad buys happen when you are in a hurry.

You see a low unit cost, calculate a quick margin in your head, and place the order.

Later you realize shipping doubled the true cost and platform fees ate the rest.

A profit margin warning catches these errors before you commit.

Add a formula in your Estimated Profit column that checks if margin is below 15%.

If it is, display a red WARNING flag next to the number.

Use conditional formatting to make the entire row turn red.

Combine this with a script that sends you a browser notification when any new row has a warning flag.

You will never impulse-buy a bad deal again.

Spreadsheets slow down as they grow.

After 5,000 rows, scrolling lags and formulas stutter.

The fix is automatic archiving.

Use an Apps Script that runs on the first day of each month.

It finds every row older than 90 days, copies it to an Archive sheet, and deletes it from the active sheet.

Your active data stays fast.

Your history stays accessible.

The script also cleans up empty rows, fixes date formats, and checks for duplicate SKUs.

Think of it as a monthly tune-up for your spreadsheet engine.